About the Monash Moon Festival Program

The City of Monash is a linguistically and culturally diverse city with residents from 106 countries, speaking 84 languages. Monash Council acknowledges that culture embraces social inclusion, connection, community identity, celebration and the sharing of diversity and understanding.

To continue to celebrate multicultural diversity of our City, Monash Council is happy to announce the release of a funding opportunity for an incorporated or not for profit organisation to deliver a one-night event that celebrates Mid-Autumn Festival for the Monash community, to be located within the City of Monash between 8 to 11 September.

The Mid-Autumn Festival, also known as the Moon Festival or Mooncake Festival, is a traditional festival dating back over 3,000 years.

The festival corresponds to mid-September when the moon is at its brightest and fullest size.

In 2022, this date will be the 10 September.

Expression of Interest

Monash Council are requesting Expressions of Interest from an Incorporated Associations or Not for Profit body to deliver the Moon Festival in 2022. A total funding allocation of $63,500 is available. 

Applicants will be required to:

• Support a high level of participation, both through audience attendance and content delivery.
• Celebrate diversity and inclusion within our community. The event will be a positive opportunity for the community to celebrate the diverse cultures that are represented by the people living in Monash. Events should encourage respect and a greater understanding of each other.
• Create opportunities to showcase local artistic content.
• Support COVIDSafe practices for the delivery of events.
• Complete a detailed event report and funding acquittal on completion (due 4 weeks post event).

The City of Monash requests a detailed application by Monday 1 August via Smartygrants.

Applications received after the closing date will be flagged as ineligible and will not receive funding.

The successful applicant will be notified of the result by Friday 5 August.

Every application is scored based upon the extent to which the proposed project/service addresses the criteria. The application’s score informs the successful recommendation.

The Monash Events team will support the organisation or association to complete the Event Permit Process. Please refer to the Community Events Guide for further information or contact the Monash Events team on events@monash.vic.gov.au or 9518 3636.

Eligibility

To be considered eligible applicants must:

• Hold a minimum of $20million of Public Liability Insurances
• Be an Incorporated Association or Registered Not for Profit or be auspiced by one
• Hold no outstanding debts or documentation to Council
• Conduct this event within the City of Monash
• Hold no aspect of the project in a venue with Electronic Gaming Machines (poker machines)
• Submit their application before the due date

Selection Criteria

Your application will address the following criteria:

1. ADDRESSES AN EVIDENCE-BASED COMMUNITY NEED (20%)
   How will this project/service strengthen the capacity of the Monash community and increase connections?
   
   
2. DEMONSTRATES INNOVATION, CREATIVITY AND CELEBRATION (30%)
   Can you provide information on how your event will incorporate innovation, creativity or cultural celebration?
   
   
3. FINANCIALS & BUDGET (30%)
   How well thought out and realistic is the budget for the overall project?
   What support, paid or in kind, will you source to deliver the event?
   
   
4. EVENT PLAN (20%)
   What have you considered is required to deliver the event safely and successfully for community?

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IMPORTANT: Please read information below to assist you in completing your application online.

SUBMITTING YOUR APPLICATION

Welcome to the Monash Council online grant application service, powered by SmartyGrants.

You may begin anywhere in this application form. Please ensure you save as you go.

For queries about the guidelines, deadlines, or questions in the form, please contact us on 9518 3636 during business hours or email events@monash.vic.gov.au and quote your submission number.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

NAVIGATING (MOVING THROUGH) THE APPLICATION FORM

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.

SUBMITTING YOUR APPLICATION

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

Hint: also check the email hasn’t landed in your spam or junk email folder.

ATTACHMENTS AND SUPPORT DOCUMENTS

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

COMPLETING AN APPLICATION IN A GROUP/TEAM

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

SPELL CHECK

Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.